Different views on the Digital Personnel File

Objective

The Digital Personnel File is the central point of contact for everything worth knowing about your employees. In addition to all the basic information, such as address, bank details and department affiliation, you also get an overview of their skills, absences or employment terms data.
Starting from the Digital Personnel File, you can also evaluate and even further process all data, be it by entering a work accident or sickness.

Even though all this information is collected centrally in one place, the Digital Personnel File has been thematically divided into several sections in order to further improve clarity. More information on the individual areas can be found in the articles regarding Sections of the Digital Personnel File.

The Digital Personnel File is available in three different views for different roles in the company: HR Manager, Supervisor and Employee.

Changing views

The view can be changed depending on the authorization in the upper area of the Digital Personnel File (Screenshot).

The HR Manager can change their own view to Supervisor and Employee, and the Supervisor can change to Employee, but the employee can´t change, having only their own employee view.

These views empower you to control in detail which information from which data field is to be seen by which user type. Furthermore, you can decide on a field-level basis, which type of information is accessible and/or changeable by each individual user type.

HR view (Digital Personnel File)	Supervisor view (Supervisor File)	Employee view (Self-Service File)
All information is available	All business information is available	Only personal information is available
The HR Manager has access to all data, and has the capability to change, create and delete entries.	Supervisors have access to the files of their directly subordinate employees.	Employees can change their own personal data, like bank data or address.

The views are automatically assigned to each role, according to their licenses.