Set up the German Labor Office integration

Objective

Hubdrive allows you to integrate the German Labor Office as a Recruiting channel for Vacancies. This guide supports you in submitting your created Vacancies to the employer portal for the German Labor Office.

Process

HR Manager
Publishing the Vacancy
HR Manager
Configuring the Recruiting Channel

Prerequisites

  • You are an HR Manager
  • When installing your HR Solution, your have imported the package HR for Dynamics Installer with Base Data for German Labor Office
    • If you are unsure whether this package has been imported during your HR solution setup, you can find a tutorial for how to check it here.

Click Through

Click Through Part 1: Configuration of the application channel
  • Start in HR HUB
  • In the lower left corner, switch from Overview to Settings
  • Navigate to Recruiting Channels
  • Open the entry "Federal Employment Agency"
  • Fill in the Supplementary Information (this is provided by the Federal Employment Agency)
  • Navigate to the Timeline in the tab Activities & Notes
  • Click on the paper clip icon
  • Add the certificate that you have received from the Federal Employment Agency
  • Save
  • Check if Vacancy Id and Posting Identifier have been configured (information here)
  • Navigate to your Vacancy
  • Delete the entry Federal Employment Agency from the list of Recruiting channels
  • Select +New Vacancy publishing
  • Create the entry again (Screenshot)

 

Click Through Part 2: Publish your Vacancy

  • Start in HR HUB or HR HUB Recruiting
  • Navigate to Vacancies
  • Open the vacancy you would like to publish
  • Make sure that the Vacancy Id is automatically filled  (if this is not the case, see here for more information)
  • Select +New Vacancy publishing
  • Select "Federal Employment Agency" as the application channel
  • Save
  • Navigate to the Details tab
  • Fill in all fields under Recruiting Contact Details
  • In particular, fill in the data in the fields "Interview Location" under "Vacancy Details" and "Job Location" under "Job Details"
  • Switch to the tab External Job Boards
  • Select "Federal Employment Agency" under "Validation - Show Required Fields For"
  • Save
  • Navigate to the Summary tab
  • Select Federal Employment Agency from the list of Recruiting channels
  • Click on None and then on Start (Screenshot)
  • Now the process of publishing your Vacancy with the Federal Employment Agency begins
  • Save

Hint

  • You can only configure Recruiting channels if yo are HR Manager or HR Recruiter
  • Be careful not to deactivate the entry or create a new entry with the same name
  • There should be no entries with duplicate names
  • Here you can download an overview of the error messages of the Federal Employment Agency
HR