Create planned leave without substitute

Objective

This page describes how HR Managers and Supervisors can enter planned leave without a substitute on behalf of an employee. This helps the HR Manager and Supervisor with leave planning and approval.

Process

Employee
Communicate to HR Manager about the leave request
HR Manager
Enters the data
HR Manager
Approves the leave request
Automated process
Sends notification and creates tasks for the employee
Employee
Receives notification about the approved leave request

Click Through

  • HR Managers start in HR HUB
  • Supervisors start in HR HUB Manager Self-Services and in the lower left corner, switch from 'My Time & Leave' to Manager Self-Services
  • Under Administration, click on Employees
  • Open the file of the desired employee
  • Go to the tab Leave & Absence
  • Click on Create New Leave Request
  • Add the dates From and Until
  • Select if it's an All Day Event
  • Save your leave request as a draft
  • Check if the entered data is correct
  • Click on Submit
  • Approve the Leave via dropdown menu
  • Click Submit

Hint

  • If you want to enter half a day of leave, set the All Day Event button to No. You can then select if the Leave should be during the start of the day or during the second half of the day.
  • The employee will be notified via email once their leave request has been accepted or denied.
  • HR Managers can create leave for all employees in the company. Supervisors can do it for employees inside their department.

Result

Once the leave request has been accepted, and approved, it can be seen in the Absence Calendar.
It can also be seen in the system in "Open leave requests" and in the Active leave summaries.
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Tips & Tricks

If you were not able to create the planned leave for an employee as described above, an HR Manager needs to check the following settings:
HR