Create an applicant record

Objective

The Applicant function allows you to generate applicant records automatically or manually. The applicant record is relevant for further processing in application management.

For applications via the Hubdrive Recruiting portal or via connected Recruiting Channels, an applicant record is created in Hubdrive automatically. For postal applications, you have to create the applicant record manually.

This page focuses on where to find applicant records in the system, and how to create applicants manually, if they apply using the postal service.

Process

Applicant

Applies for vacancy

Automated process

System generates applicant record with application

HR Manager

Has access to applicant record with resume

Prerequisites

You are HR Manager or Recruiter

Click Through

Start in HR HUB
Under Recruiting, click on Applicants
You will now see all active applicants
To create an applicant manually, click +New
Now fill in all the necessary fields
Ensure your applicant has agreed to their personal data being stored, then set the Data Storage Confirmation slider to Yes
Save the record
You can now link the applicant to an application and assign a vacancy
To do this, click on +Create Application under Applications on the left
Now assign a vacancy to the application
When you have completed everything, click on Save
The application is now in status reason 1: New
As the application progresses, the status reason will also be adjusted in the applicant record

Hint

If the applicant has applied online, many fields in the applicant record are already automatically populated

Result

Below you can see a complete applicant record: