How to Track Data Changes made by employees
Objective
Employees can update their personnel records, saving time for the HR Managers. Therefore, is important for the HR Managers to be able to track which information was changed. This page will explain how those changes can be tracked.
Process
Employee
Updates their record
Automated process
Sends an email to the HR Manager
HR Manager
Can track the data changes from HR HUB
Prerequisites
- Digital Personnel File has been created
- Employee and HR Manager have valid licenses assigned
- Data change tracking is enabled
Click Through
- Start in HR HUB
- Under Administration, click on Data Changes
- Select the view Active Data Changes using the drop-down menu
- All recent changes are displayed
Hint
- As soon as an employee changes any entry in their file, the HR Manager receives an email, informing them that a change has occurred.
- All changes in the records will be tracked, and the Active Data Changes view shows which field was changed and also the old entry.
- In this view, it is also possible to click on edit columns ad add a column for Last changed by, to show who was responsible for the editing.
- This view will also display newly created information, not only updates. For newly created information, the column Former Value will be empty.
- Supervisors and Employees don't have the rights to access the Data Changes entity.
- This functionality can be deactivated, or restricted to certain fields that you want to track. To change the settings, please view this tutorial.
Result
Here is an example of the Active Data Changes view.
