Sections of Digital Personnel File (HR Manager): Personal Information

Objective

The objective of this page is to explain the different tables contained in the tab Personal Information of the Digital Personnel File.

Overview: Personal information tab

This section contains private and personal data of the employees. The private address and profiles of social networks can be entered here. It's important to remember that some of the tables can be maintained by the employee, making the life of the HR Manager easier.
After data is entered by the employee, the HR Manager gets notified, and can revisit the changes made. For more detailed information, please check this page.

The Personal Information tab is divided into 8 tables:

Personal information (screenshot) This table contains basic data about the employee, such as birthday, age, marital status, professional education background and so on. The age as well as the birthday are also automatically taken over into the birthday list of the company.
Address (screenshot) These fields are self-explanatory. Even if you can select the federal state and the country from your database here, it does not influence any other functions.
Only the displayed map uses this data to locate and display your place of residence.
Passport & Nationality (screenshot) Here you can enter the passport data. These are exclusively free text fields whose purpose is self-explanatory.
Social Networks (screenshot) Here you can enter links to social networks.
Emergency Contacts (screenshot) In this section you can create and store personal contacts who can be contacted in an emergency. For creation, please use this tutorial.
Job History (screenshot) Here you can see and track the employee's job history. Most of the time, the job history is already recorded during the recruiting process. You get a quick overview of the period during which the employee worked for which employer in which position.
All changes during employment in your company are automatically supplemented as soon as valid employment terms for a new position are available.
Of course, it is also possible to add further positions manually if the employee was previously employed by a temporary employment agency, for example.
Personal Contact (screenshot) In this field you can store information about personal contacts. All the fields are self-explanatory. For more details about creating a personal contact, please visit this tutorial.
Map (screenshot) This map uses data from the 'Address' table, and displays the employee´s place of residence.

Click Through

  • Start in HR HUB
  • Under Administration, click on Employees
  • Open the file of an employee
  • Change the tab to Personal Information
    • Depending on the zoom settings of your browser, this tab may be hidden. If that is the case, in order to access it, click on the ellipsis (3 dots on the right side of the ribbon).