HR Manager: Export week work hours for payroll

Objective

This page describes how to export weekly working hours for payroll.
This functionality is to be used if the payroll in your organization occurs weekly.
For the export of monthly working hours, please refer to this tutorial.

Process

Employee

Record their attendance

HR Manager

Open employee's time sheets in the system

HR Manager

Export employees' time sheets for payroll

Prerequisites

Employees must have a valid license assigned
Module Base Settings are configured
Time summaries have been created
Badge has been configurated (if Time Clock Terminals are used)

Click Through

In HR HUB
Click on Time Sheets
Select the Active Time Sheets view
Select the desired employees in the list
Click on Export to Excel
Save the file
Forward the Excel file to your Payroll provider

Hint

It is possible to add more information to the reports by adding more columns. This can be done using the Edit Columns button. Useful columns to add here are e.g. Overtime, allocated hours, or attended hours. You can choose whichever you need for the payroll in your specific organization.
Inside the Time Sheets there is a table called List of Daily Summaries, where the Supervisor can approve the working hours of the employee. This field is only relevant if the Wage Type is set to Hourly, then only the approved hours will be taken into consideration for the calculation of the salary.
If your company does not use the hourly wage method, then you can ignore the approved hours field.
This process can also be done by a Supervisor, but only for employees in the same department.
In case of an absence (sick day, vacation or holiday), those entries will be automatically allocated in the time sheet.

Recommendations

We recommend to change the Status Reason to Archived once the Time Sheets have been exported